News

 Vacancy Notice

OPEN FOR INTERNAL AND EXTERNAL CANDIDATES

Reference Code:                                            2017/09

Duty Station:                                                  Almaty, Kazakhstan

Position Title:                                                 IT/Programme Assistant

Classification:                                                 Staff

Grade:                                                           G5/step 1

Type of Appointment:                                      to be confirmed

Organizational Location:                                  IOM Astana

General Functions:

Under the overall supervision of OiC and Chief of Mission, and under the direct supervision of the Program National Officer, the IT Assistant/Office and program assistant will be responsible for following all relevant procedures, processes, and policies, meeting deadlines  and quality requirements for outputs. Monitors own work to correct errors. Takes responsibility for meeting commitments and for any shortcomings, Demonstrates client orientation attitude. Identifies the immediate and peripheral clients of own work. Establishes and maintains effective working relationships with clients and functioning of all office equipment. Identifies and monitors all changes related to position.Responsibilities:

Office IT assistance tasks:

  • Maintains all office IT equipment in good working condition and in accordance with the latest IOM IT standards. In case of any required upgrade of office IT equipment, submit all necessary documents to RMU
  • Ensures regular check-ups for viruses and update of software if/when necessary, as well as archiving of all staff working files
  •  Maintains LAN and contact email/internet provider in case of any problems. Ensure uninterrupted work of office internet
  • Maintains ITC inventory and documentation including log for IT supplies assist in conducting of yearly inventory in relation to IT equipment
  • Maintains a log for all requests for IT equipment by staff
  • Facilitates network and system monitoring, server controls, data integrity tasks (back-up, disk space, etc.), update  software according to IOM IT standards
  • Coordinates ITC needs and interventions and provide IT support to  all staff coordinate the necessary update of office IT supplies stock and submit necessary documents to RMU
  • Prepares technical specifications for any IT equipment needed for the office or projects
  • Supports the development and maintenance of IOM Kazakhstan website and interactive platforms (Facebook, YouTube and others)
  • Other duties as may be assigned by the OiC and Chief of Mission

Programme assistance tasks:

  • Assists in mobile application development (reviewing available mobile apps on Human Rights – best practice and lessons learnt, developing ideas relevant to KZ context, reviewing App.Store/Android policy on apps placement, communicating with IT company on mobile apps development and maintaining, advertising the apps and collecting reports)
  • Assists in online course for journalists development (reviewing available courses – best practice and lessons learnt, developing ideas relevant to KZ context, communicating with IT company on development and maintaining of the course, advertising the course and collecting reports)
  • Assists in conducting online surveys (producing of survey questionnaire (Survey Monkey), placing on various web-resources, advertising, data collection, data analysis)

Other

  • Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement or to adapt existing instructions taking into consideration the specific needs of the office.
  • Create and maintain filing and reference system, following IOM guidance
  • Fire Deputy Warden for IOM Astana personnel
  • Perform such other duties as may be assigned

Technical skills:

  • Delivers on set objectives in hardship situations
  • Effectively coordinates actions with other implementing partners
  • Correctly applies knowledge of specialized IT disciplines
  • Knowledge of and experience with international organizations is an asset

Education and Experience:

  • University degree
  • Not less than 3 year of experience

Languages

  • Russian - Fluent
  • English - Fluent
  • Kazakh - Fluent

Competencies:

The incumbent is expected to demonstrate the following technical and behavioral competencies

  • Accountability
  • Client Orientation
  • Continuous Learning
  • Communication
  • Performance Management
  • Planning and Organizing
  • Professionalism
  • Teamwork
  • Technological Awareness

How to apply:

Closing date: 17 July 2017, please kindly send your CV to theThis email address is being protected from spambots. You need JavaScript enabled to view it.  (please specify the position title in the subject line).

Only shortlisted candidates will be contacted.