Vacancy: National Programme Officer

Annex 3: VN 2018/07

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


I. Position Information

Position title

Type of Contract

Duty station


National Programme Officer


Almaty, Kazakhstan


Reporting directly to

Head of Office

Overall supervision by

Chief of Mission

Managerial responsibility


Directly reporting staff



II. Organizational Context and Scope

Under the overall supervision of the IOM Chief of Mission in Kazakhstan/Sub Regional Coordinator for Central Asia, and direct supervision of the Head of Office of IOM Almaty the incumbent will be responsible to coordinate the implementation of BPRM regional components in Kazakhstan and Central Asia.


III. Responsibilities and Accountabilities


  1. Promoting and understanding of the programs, coordinate organization of seminars, conferences, and events related to BPRM regional programs/components.
  2. Planning, scheduling and conduction of administrative and operational activities under the BPRM/USAID programs in Kazakhstan and in Central Asia.
  3. Identification and development of specific program components including selection, formulation of operational plans and approaches, identification of project partners, implementation, monitoring and evaluation.
  4. Cooperation and liaison with program partners and governmental agencies in KZ and IOM missions in CA.
  5. Represent IOM at donor briefings, visit project sites and media presentations related to projects objectives.
  6. Coordinate, coach and provide guidance to program assistants consultants/NGOs/experts recruited in support to IOM program implementation
  7. Evaluation of the activities, preparation of progress donor reports, including reports to donors on budgetary expenditure and results.
  8. Represent the IOM in donor briefings, visits to project sites and media presentations.
  9. Regularly report to COM and HoO on context trends, program activities, meetings and trips.
  10. Develop funding proposals for new and on-going projects.
  11. Ensure timely and quality delivery and proper documentation of the projects
  12. Work constructively in a team setting and fostering a professional environment in abidance with IOM rules and regulations;
  13. Other duties as may be assigned.


IV. Competencies

The incumbent is expected to demonstrate the following behavioural and technical competencies




  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other  functional areas
  • Keeps abreast of developments in own professional area



  • Actively shares relevant information
  • Has excellent writing, communication and negotiation skills;
  • Able to establish and maintain working relationships with NGOs, government institutions, and other national/international partners;
  • Has excellent analytical and organizational skills;
  • Able to produce programme related reports, statements and/or projections;
  • Is an excellent team-player; strong skills of independent work;
  • Able to work under pressure and in tight deadlines.
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Presents goals as shared interests

Performance Management

  • Provides constructive feedback to colleagues
  • Provides fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans


  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions


  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work



  • Develops / follows internal control procedures to prevent fraud and mismanagement.
  • Effectively applies knowledge of national and international migration and counter-trafficking legislation and practices, and recognizes their application within existing IOM processes.
  • Delivers Project solutions customized to the needs of IOM.
  • Anticipates and understands internal and external issues and opportunities that may impact the IOM.
  • Adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives.



V. Education and Experience

  1. University degree preferably in Political or Social Sciences or International Relations, Management, or a combination of equivalent training and experience.
  2. Proven experience in team management.
  3. Good knowledge of financial and administrative management.
  4. High level of computer literacy is required; in particular, good knowledge of MS Office is an advantage.

Specific professional experience


  1. Familiarity with IOM/UN principles
  2. prior work with IOM in any of the IOM CA missions is an advantage
  3. 2-3 year’s experience in implementation of programs (preferably on migration).
  4. Experience in liaison with government and diplomatic authorities as well as with international organizations, donors.
  5. High level of computer literacy




VI. Languages






Fluent /Native




Advantage in speaking and writing in other CA languages (Kyrgyz, Tajik, Uzbek, Turkmen etc)



Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

 Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.


How to apply:

 Interested candidates are invited to submit their applications to e-mail Этот адрес электронной почты защищен от спам-ботов. У вас должен быть включен JavaScript для просмотра. , by August 28, 2018 at the latest, referring to this advertisement.

 Only shortlisted candidates will be contacted.


Posting period:

 From 14.08.2018 to 28.08.2018